Frequently Asked Questions
Can we have more than 200 guests?
Yes. The building can comfortably hold 400 guests with no dance floor or DJ. The room can comfortably hold 300 with a dance floor and DJ. You will need to rent any additional chairs or tables for over 200 guests.
Can I choose my own vendors?
Yes! The only vendor we have to be very specific on is your bartender. Bartender must be event licensed and Insured and willing to write us on as additionally Insured. We have an approved list if you need recommendations.
Can I book my own security guard?
No, we will schedule your security for you. You will pay Security the day of your prior to the bar opening.
What’s the cost of security guard for open bar?
Dry Events over 100 quests require security at $250 for up to 5 hours and 200 guests. $40 each additional hour.
2 guards are required for over 200 guests Bar security is $350 for up to 5 hours and 200guests.. It’s $40 each additional hour.
2 guards required if over 200 people.
NO ALCOHOL WILL BE SERVED TO GUESTS UNTIL BARTENDER ARRIVES AND SECURITY IS PAID.
Can I use candles?
Yes, but all candles must be completely surrounded by glass and 3″ above the flame. No open flames. We do recommend battery operated candles
Can I hang drapery and lights myself?
No. This is an option in our elevations upgrades:
- Drapery: $500
- Lights $500
- Lights and Drapes $750
- Café Lights: $750
- Outdoor Tree Lights $500
- Draper & Twinkle Lights $1,000
Can we have alcohol in the suites?
No, all alcohol must be served by a licensed Event Bartender. You can choose to upgrade to or Elevations Day of Bartender Service to be served pre ceremony alcoholic beverages.
My wedding is on Saturday. Will I be guaranteed a rehearsal on Friday?
No, you are only guaranteed a Friday rehearsal with our two day package. If there is an event the day before yours, we will move your rehearsal back a day or two as needed.
Can we check into the cabins when we arrive at The Lodge at 10 AM for our rental?
No, cabin check-in time is 3 PM. However, if the cabins were not rented the night before and are cleaned and ready when you take possession of The Lodge, early check-in is allowed. Check-out time is 11 AM the following day.
Can we use sparklers for our exit?
Yes! You must provide sand buckets for your guests to extinguish them after use.
Can we do the catering ourselves?
Yes, you will sign a waiver with us since our contract states your caterer will be licensed and insured.
Is the outdoor chair setup/teardown fee included in the rental?
No. this is an additional cost if you choose for our staff to setup and/or tear down:
- Setup: $250
- Tear Down: $250
Are there additional hotels or cabins nearby?
Yes! We are within 10 minutes on either side of Osage Casino, Tulsa and Skiatook. Check with each location regarding room block and shuttle options.
Can we set up and decorate during our 1-hour rehearsal?
No. The Lodge may already be set up for another event, and we ask that you do not alter that setup.
Can I drop off items at the venue early?
No. Access time begins at 10 AM unless you have paid for additional time at $300 per hour.
Can I hang décor on the walls?
Yes, but only with command strips. Nails, thumbtacks, or screws are not allowed.
Can I decorate the arbor with my own florals?
Yes. All décor must be removed by the end of your event. Please use zip ties.
Can I use the brown farmhouse chairs outside?
Yes. if it has not rained within 48 hours of your ceremony and an additional $300 cleaning fee will apply.
Can I use fake flowers outside?
No. You can use real flowers and petals or biodegradable flowers. All outdoor décor must be cleaned up before the end of your event.